ATS Carerix

In this article, we take a detailed look at connecting the Carerix ATS with Booston. We explain what the integration offers, how to configure the connection and, of course, how to publish your vacancies.

Contents

• Features and specifications
• Setting up Carerix
• Setting up Booston
• Publishing vacancies and receiving candidates

Features and specifications

Setting up Carerix

Obtain your Carerix API key

• Need help? Carerix recommends contacting your Carerix account manager or calling Carerix support at +31(0)85 743 04 50.
• (optional) Ask Carerix to create a developer login for Booston so the Booston team can continuously support you. Send an email to partnersupport@carerix.com and your account manager to request this.

You may optionally create several custom Carerix fields that can be mapped through the Carerix connection for additional flexibility. You can create a new Carerix field by navigating to “maintenance / admin”, selecting “tables”, and clicking “+ new”. The settings below apply to each field.

(optional) Booston.io Boost!: This allows you to “boost” vacancies through Carerix. A boost can be used in several ways: sort vacancies higher on the website, automatically include boosted vacancies in campaigns, and more. It makes a vacancy more urgent for marketing purposes.

• Table: Vacancy attribute
• NL/EN/X: Booston.io Boost
• Type: checkbox
• Visible on: basic + general

(optional) Booston candidate source: This allows Booston to label new applicants with “Booston” as the source.

• Table: candidate source
• NL/EN/X: Booston
• Code: Booston

(optional) Booston source match: This allows Booston to label new applicants with “Booston” as source match.

• Table: match source
• NL/EN/X: Booston
• Candidate source: Booston (note: candidate source must be set first)
• Code: Booston

(optional) YouTube Video ID: This allows Carerix to attach YouTube video IDs to vacancies.

• Table: publication attribute
• NL/EN/X: YouTube ID
• Type: text
• Visible on: basic + publication

In Carerix, go to “maintenance / admin”, select media, and choose the medium you want to use for Booston.

• Note the publication ID number. In this example: 81.
  If you have a multilingual setup, you need one medium per language. Note each medium ID and distinguish the medium names as follows: nl_nl, nl_en, nl_de, etc.
• Ensure the medium is active.
• Ensure the medium is set to publish as HTML.
• Select the desired stage for new applicants.
• Select a default source match.
• Publish at least one vacancy (per language) to Booston. See the “Publishing vacancies” section for details.

Provide Booston with all collected information via support@booston.io:

• Your API key
• (optional) developer login for Booston
• The publication medium ID(s) per language
• (optional) Booston.io Boost! ID number
• (optional) candidate source ID number
• (optional) source match ID number
• (optional) YouTube video ID number

Once these steps are completed, your Booston environment is now connected to Carerix. Next, we configure attributes exactly the way you need them.

Setting up Booston

• Log in to your Booston dashboard
• Go to settings > attributes

Setting vacancy publication texts

First ensure your vacancy text structure is configured properly under “title & description attributes”.

Each of the text fields maps directly to the text fields inside your Carerix publication medium:

On the Booston side, you can now optimise the text attributes:

Which text fields do you want to import? If you disable an attribute (1), Booston will not activate it and will not import the linked text field from Carerix. If you want Carerix to prefill the information, toggle “auto-fill from ATS”. If the attribute is active but auto-fill is disabled, you may manually edit the text inside Booston at any time.

• Label: Assign the attribute title.
• Search text: Should the attribute be searchable on the website?
• Search order: Determines the order text attributes are shown (e.g. on the vacancy page).
• On vacancy detail page: Should the text appear on the vacancy page?
• In vacancy box: Should this text be used as introduction in vacancy listings?

Check vacancy text attributes

After configuring all text attributes, check the result via recruitment > vacancies > open a vacancy.

(Note: Ensure at least one vacancy has been published from Carerix into Booston.)

Setting other vacancy attributes

In the remaining sections under settings > attributes, you can manage vacancy attribute values such as segmentation (categories, sectors), salary attributes, location attributes, and more.

If you disable an attribute (1), it becomes inactive and Booston will not import the value from Carerix. If you want Carerix to prefill the data, enable “auto-fill from ATS”. If active but not auto-filled, you can manually complete it anytime in Booston under recruitment > vacancies > edit vacancy.

Managing vacancy attributes

• Label: Attribute title.
• Search text: Should the value be searchable?
• Search order: Determines listing order.
• Job alert: Should the value be included in the job alert form?
• On vacancy detail page: Visible on the vacancy page?
• In vacancy box: Shown in vacancy listings?
• In job alert email: Should the value appear in alert emails?

Editing vacancy attribute values

A new attribute value is automatically added when a Carerix vacancy contains a new unique value. You may rewrite values and manage them independently inside Booston.

Publishing a vacancy in Carerix

Text attribute management

If you disable an attribute (1), Booston does not import that field. Enable “auto-fill from ATS” if Carerix should populate it. If active but not auto-filled, you may edit it manually.

Text attribute check

(Note: At least one vacancy must have been published to Booston.)

Publishing vacancies and receiving candidates

When your vacancy is configured fully, the following fields will be imported from Carerix into Booston:

To publish, navigate to the "publications" tab and create a new publication:

• (optional) enter a valid date range
• set the status to something positive like “Published”
• select the correct medium configured earlier
• click “Save”

At the next sync, your vacancy and publication will be imported into Booston.

You may also check the publication inside Carerix under the Admin tab, where Booston adds the vacancy URL:

Receiving candidates

What information can be collected from candidates? With the Booston–Carerix integration, you can request and receive the following data from applicants:

• General: First name, Middle name, Last name, Gender, Date of birth, Nationality & Language.
• Contact: Email, Phone & Mobile.
• Location: Street name, House number, Postal code, City & Country.
• Additional info: Notes field, Driving licence (multiselect) & owns a car YES/NO.
• Questions: 3 open questions for free use, “From when are you available?”, 3 YES/NO questions for free use & 3 multiselect questions for free use.
• Attachment: CV & Motivation letter.
• Match value & AI notes: Booston AI thoroughly analyses all information and determines the match value: 1) Summary of the overall profile 2) Why the candidate may be a match 3) Why the candidate may not be a match > Star score on a scale of 1 to 5. The star score is visible in your Carerix environment.
• Candidate status: Any changes in candidate status are synchronised back into your Booston environment, so we know, for example, when a candidate has been hired.