ATS ForceFlow

Features and specifications

Connection features	Importing jobs and job attributes from the ATS Exporting applicants and application files to the ATS Importing recruiters: auto-creation of Recruitee recruiters in the Booston platform Importing candidate statuses
Job update frequency	Immediately to max. 20 minutes. The ForceFlow ATS connection does not support webhooks for real-time posting at this time.
Job multilingual support	Yes: unlimited amount of languages.
Job attribute mappings	All attributes are mapped automatically. No manual settings have to be done on Booston side.
ForceFlow API Key costs	A private ForceFlow API key is needed and is included in the ForceFlow subscription as can be checked here.
Creating an API key	More information on creating a ForceFlow API key here or contact your ForceFlow account manager.

Setup ForceFlow

More information on creating a ForceFlow API key here.

Please provide the API key to your Booston contact person.

Setup Booston

• Log on to your Booston dashboard
• Go to settings > attributes
  

Setting up the job’s publication texts

First, make sure you set your job text the way you like it in the ‘title and description attributes’ section.

Each of the text fields is mapped to a ForceFlow text field:

On Booston's side you can now optimize the text field attributes:

Which texts do you want to import?

• If you set an attribute at (1) inactive it won’t be active in Booston and we won’t import the mapped text field data from ForceFlow.
• If you want to have the ATS ForceFlow populate the information turn ‘auto-populate by ATS’ (2) on.
• If the attribute is active (1) but ‘auto-populate by ATS’ is turned off (2) you can manually add content in Booston to a job at any time.

Edit the attribute (3):

• Label: give the text attribute a header to your liking.
• Text search: decide if the text attribute should be taken into account when somebody does a text search on the website.
• Search rank: decide in which order the text attributes should be ordered. E.g., in which order they should show up on the job’s website page.
• On the job detail page: should the job text be visible on the job’s website page?
• In job box: when presenting a job list like so: https://preview.booston.io/vacatures. Should the job text be used to give an introduction?

When all text attributes have been managed you can check the output via recruitment > jobs > click a job. Like so:

(note: make sure at least 1 job is published in ForceFlow to be able to check the results in Booston).

Setting up the remaining job attributes

On the remaining sections of settings,> attributes, we can now manage the job’s attribute values like categories, branches, salary attributes, location attributes, etc.

• If you set an attribute at (1) inactive it won’t be active in Booston and we won’t import the mapped attribute value from ForceFlow.
• If you want to have the ForceFlow ATS populate the information turn on ‘auto-populate by ATS’ (2).
• If the attribute is active (1) but ‘auto-populate by ATS’ (2) is turned off you can manually add content in Booston to a job at any time via recruitment > jobs > edit job > edit the respective attribute.

Edit an attribute (3):

• Label: give the text attribute a header to your liking.
• Text search: decide if the text attribute should be taken into account when somebody does a text search on the website.
• Search rank: decide in which order the text attributes should be ordered. E.g., in which order they should show up on the job’s website page.
• Jobalert: should the value be active in the jobalert form? E.g.: https://preview.booston.io/jobalert
• On the job detail page: should the job text be visible on the job’s website page?
• In job box: when presenting a job list like so: https://preview.booston.io/vacatures. Should the job text be used to give an introduction?
• In job alert mail: would the attribute value be listed in a job alert mail when a candidate receives an update about a new suitable job?

Check the attribute values coming in from ForceFlow (4). Via the ‘hamburger menu,’ you can check all values that came in.

A new attribute value will automatically be added to the list when a new ForceFlow job enters the Booston system with a yet unknown attribute value. If you want to, you can also rewrite values at this moment on Booston's side and tweak them independently of ForceFlow to your liking.

Great, you’re all set! Now let’s start posting some jobs!

Posting jobs and receiving candidates

Now that you have set up the connection with all desired fields we can start creating jobs and publish them to Booston. These are some of the fields that will be imported into Booston when this job gets published as described in the previous section of this article:

When the job is created you can publish the job live via this dropdown by setting the value to 'published':

Also make sure to:

• (optional) enter a correct date range (the end date should be in the future if used at all and the start date in the past if you want the job to be imported to Booston immediately).

Then, when your job is created in ForceFlow, hit the publish button and select Booston as the publishing medium:

 On the next run, your newly created and published jobs are imported into Booston. You can check your new job via recruitment > jobs